The free licence plate check, the free test drive form and the calculator do not require an account; only the extended test drive form requires signing in and is limited to invited testers. Reports or books cannot yet be ordered through this site. This statement describes the data flows of the current version; before forms or payments are introduced, it will be supplemented with the actual controller, contact details, suppliers and retention periods. This English text is a convenience translation; in case of differences, the Dutch version prevails.
Who is responsible?
Autologica is an initiative of Mehrad Xerxes Hosseini. He is the point of contact for the current content and set-up. The legal contracting party and a business privacy contact will be published before personal data for orders are collected through this site.
Which data goes where?
- Licence plate check: the licence plate you enter is sent to the Autologica server. The server retrieves the public vehicle data from RDW Open Data; your browser does not contact the RDW itself. The retrieved vehicle data is stored per plate on our server, so a repeat check is faster and the inspection and recall history stays visible. It is not linked to you: we do not record who looked up a plate. The data is deleted when the plate has not been looked up for 12 months. For the reliability estimate, only the vehicle details (without the plate) go to TypeSafe; that result is kept for up to 7 days per plate.
- Test drive form: your checkmarks and the selected licence plate are stored only locally in this browser's storage, to remember the checklist on this device. The chassis number (VIN) and a model you enter yourself are used in the browser only and are not sent to Autologica. If you download the form, this data is contained in that file on your device. You can remove it with the button that clears the checkmarks. Also clear the site data in your browser if you want to remove all local copies.
- Extended test drive form (signed-in testers): when you request targeted questions, the licence plate and the odometer reading rounded down to 1,000 km are sent to the Autologica server. The server sends only vehicle type details (make, model, year, engine, gearbox, body and the odometer reading rounded down to 10,000 km; no licence plate, no account details) to OpenAI, which generates the questions from them. The generated questions are kept on our server per vehicle type, not per person or plate, for up to 30 days. So that you get one set of questions per plate, the server keeps the plate with the rounded odometer reading and the language of your first request with your account, for up to 30 days; it is deleted when your account is deleted. Questions derived from the plate's APK history are computed when your form is first made. The form you receive (the questions with the plate, the rounded odometer reading, the language and the make and model) is saved with your account, so you can find it under “My forms” on any device; it is kept until your account is deleted. The number of requests per day is counted per account; that counter expires after a day. Your checkmarks stay in this browser only.
- Contact form: when you send a message through the contact form, we keep your email address, the topic, the registration if you give one and your message on our server, and forward them by email (via Resend) to our support team. If you are signed in, the message is linked to your account and deleted when your account is deleted. The number of messages per day is counted per IP address; that counter expires after a day.
- Calculator: amounts and mileages you enter are calculated in your browser and are not stored by an Autologica server.
- External links: if you click through to the RDW, a search engine or a source yourself, your browser visits that other service. That service has its own privacy policy.
- Hosting and storage: the site runs on Vercel (Vercel Inc.), with its server functions in Frankfurt (Germany). Vercel processes technical request data such as IP address, browser details and time to deliver the site and to protect it against abuse and bots. The data on our server (accounts, saved forms, contact messages and the vehicle data per licence plate) is stored in a Postgres database at Neon, also in Frankfurt. Login emails and forwarded contact messages are sent via Resend from its EU region. The web fonts are served by this site itself; your browser does not contact Google Fonts. Autologica has not set up any analytics or advertising cookies of its own for this current version of the website.
Transfers outside the EU
Vercel, Neon (part of Databricks) and Resend are US companies. They process data as processors for Autologica, under the data processing agreement in their terms. The server functions and the database are in Frankfurt and email goes through Resend's EU region, but access from the United States, for example for maintenance and support, cannot be ruled out. These transfers are covered by the European Commission's standard contractual clauses; Vercel and Resend are also certified under the EU-U.S. Data Privacy Framework. OpenAI and TypeSafe receive only vehicle details, without licence plate, account details or IP address.
Why and for how long?
The licence plate check serves to show the public result you requested; the local checklist serves to remember your progress on the same device. This site sets no central retention period for that local data: it remains until you clear it or your browser removes it. Any future engagement and invoicing data will be subject to a retention policy to be published separately and to the statutory record-keeping obligation. In this version, no marketing profiles are created based on your licence plate.
Your rights
For data that an organisation processes about you, under the GDPR (AVG) you can, among other things, request access, correction or erasure. Not every erasure request can be carried out in full, for example where a statutory retention obligation applies. An organisation must in principle respond within one month. For data on this device, you can clear the checkmarks directly.
Security and third parties
The site uses an encrypted connection. Public RDW data is not presented as a complete damage or ownership record. Do not send identity documents, vehicle registration certificates or other personal documents through channels that are not offered. If report suppliers, a payment provider or contact forms are connected later, their role and the necessary data exchange will be announced in advance.
Questions about the site or your account go through the contact form. The final contact details and supplier agreements for a public ordering process are still missing. This privacy text will be updated before the first online collection of data.